How to Apply Online Application for ITin Number in USA?
Get an Individual USA Taxpayer Identification Number (ITIN) to file your tax return
If you are not a U.S. citizen and do not have a Social Security number, learn how to get and use an Individual USA Taxpayer Identification Number USA (ITIN) to file a federal tax return.
What is an ITIN, and how does it work?
An Individual Taxpayer Identification Number (ITIN) is a 9-digit number the Internal Revenue Service (IRS) issues to people filing a USA tax return who are not U.S. citizens and do not have or are not USA eligible for a Social Security number. You can only use your ITIN for tax reporting purposes. Learn more about ITINs, including if you need one to file your tax return.
How to apply for an ITIN
There are 3 ways you can apply for an ITIN number:Fill out Form W-7,USA Application for IRS Individual Taxpayer Identification Number (ITIN), and submit it with your USA tax return.
Contact an IRS-authorized Certifying Acceptance USA Agent.
Make an appointment with the IRS Taxpayer USA Assistance Center.
Learn more about the ITIN application process, including:
When to apply
How long it will take Who to contact if you need help How to file your federal tax return using an ITIN When you file your federal tax return, you will enter your ITIN in the same space where the form asks for a Social Security number.As an ITIN holder, you may be eligible to claim a child or dependent care tax credit when you file. Learn about the:Child Tax Credit
Child and dependent care credit
What to do if your ITIN is lost or expired
If your ITIN is lost, do not apply for a new number. Instead: Check copies of your previous tax returns to find the ITIN you entered on the form, or
Contact the IRS at 1-800-829-1040 to look up your ITIN
If your ITIN has expired, you must renew it either in person, by mail, or by submitting Form W-7 with your tax return. Learn more about the ITIN renewal process, including:
How to tell if your ITIN has expired and when to renew it
How to complete Form W-7
What to do if your name has changed
How to claim a spouse or dependent for a tax benefit while renewing an ITIN USA
Do you know which types of IDs your small business needs? Once you USA form and incorporate a small business, you will need to obtain federal and state tax identification numbers.These IDs allow you to fulfill the various needs of your small business such as filing taxes and completing payroll. It is also possible your state of incorporation may require you to obtain a state ID before you file for a federal tax ID.What’s the difference between federal and state tax IDs and how do you obtain these numbers?
State Tax ID
Businesses use state tax IDs to hire employees and file business taxes. Small businesses must be registered with their state revenue department and any appropriate state tax agencies. This is because the state uses their state tax IDs to identify business entities for tax purposes. The biggest difference between state tax IDs and federal tax IDs Is specific states utilize USA state tax IDs while the IRS utilizes federal tax IDs.To register, business owners need to USA provide the following information with their state’s Department of Revenue:Business owner name Business address Phone number
Description of business activities
Federal tax ID (optional since this number is used to report state USA taxes)
Federal Tax ID
Federal tax IDs are also known as an employer identification number, or USA EIN. It is a nine-digit number the USA issues small businesses. This USA ID uniquely identifies your business for tax purposes. Think of it as a Social Security Number (SSN) for your business, except an EIN is far less sensitive to use on documentation. Like a social security number, the EIN allows small businesses to do the following:
Open business checking, savings, or investment accounts
File taxes for the business
Complete payroll for USA employees, if applicable
Obtain lines of credit and credit cards, and build credit for your USA business
Apply for applicable USA business licenses
You will only need a few pieces of information to file, including your mailing address and legal USA business name. You can apply online with the IRS or work with a third-party organization like MyCorporation to obtain an EIN. What is a W-9 form?The W-9 form is essential for freelancers, independent contractors, and any entity receiving payments for services. It's used to provide your Taxpayer Identification Number (TIN) to entities that pay you, ensuring correct tax reporting to the IRS and helping manage your tax obligations efficiently.Completing a W-9 form is essential for accurate tax documentation. It's used to provide your taxpayer identification number to entities that pay you, certify your tax status as a U.S. person, and claim exemption from backup withholding if applicable.
Who is required to fill out a W-9 form?
Form W-9 is primarily completed by freelancers, independent contractors, and vendors to provide their USA Taxpayer Identification Number (TIN) to USA entities that pay them. USA Businesses and financial institutions use the completed Form W-9 to report income paid to contractors and manage tax reporting to the IRS.
When is a W-9 form not required?
Certain individuals may not need to complete a W-9 form. For example, those not engaged in employment relationships or independent USA contractor work within the United States might not require this form. Additionally, non-residents performing work outside the U.S. typically don't need to submit a W-9.
When is a W-9 form due?
The deadline for submitting a W-9 form is typically upon request by the individual or entity requiring your tax USA information for reporting purposes. There's no specific due date, but it's important to provide it promptly when requested to ensure compliance and avoid payment delays.
How to get a blank W-9 form?
For those needing to complete a W-9 form, our platform offers an IRS-issued USA blank template already loaded in our USA editor, ensuring you can start filling it out immediately without needing to download it elsewhere.
How to sign W-9 form online?
To sign a W-9 form online, start by filling out the necessary fields. Once USA completed, look for the signature option. Our platform allows for creating simple electronic signatures. Follow the prompts to add your signature to the W-9 form, then download it.
Where to file a W-9?
To submit a W-9, send it directly to the requester. It is not sent to the USA . Ensure the form's USA accuracy before submitting to avoid any issues with payment or reporting.
WHAT IS AN ITIN?
An Individual Taxpayer Identification Number (ITIN) is a USA tax processing number issued by the USA Internal Revenue Service. IRS issues ITINs to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA). ITINs are issued regardless of immigration status because both resident and nonresident aliens may have a U.S. filing or reporting requirement under the Internal Revenue Code.
ITIN stands for Individual Taxpayer Identification Number, which is a number assigned by the Internal Revenue USA Service for tax purposes to individuals who do not have, or are not eligible to have, a Social Security Number in the United States. ITINs are used by individuals without Social Security Numbers for federal tax filing purposes with the IRS.An ITIN is a nine-digit number beginning with the number “9” and is formatted like a social security number, for example: 912-34-5678.Individual Taxpayer Identification Numbers are not dependent on immigration status in the USA, because both resident and nonresident aliens in the United States may have federal tax reporting requirements by the IRS.An ITIN is NOT the same as a SSN and does not give the same benefits. It is for U.S. Federal income tax filing purposes only. An Individual Taxpayer Identification Number (ITIN) is a tax processing number issued by the Internal Revenue Service. IRS issues ITINs to individuals who are required to have a U.S. taxpayer identification number but who do not have, and are not eligible to obtain a Social Security Number (SSN) from the Social Security Administration (SSA). ITINs are issued regardless of immigration status because both resident and nonresident aliens may have a U.S. filing or reporting requirement under the Internal Revenue Code. Individuals must have a filing requirement and file a valid federal income tax return to receive an USA ITIN, unless they meet an exception.
The IRS assigns a unique USA Employer Identification Number (EIN) to business entities operating in the US. This nine-digit number is a type of Tax Identification Number (TIN) and functions like a Social Security Number (SSN) for businesses. Businesses use EINs for tax filing and reporting purposes, letting the IRS track tax-related activities and check compliance with tax laws.USA Businesses operating in the US need an EIN to pay USA employees, open USA business bank accounts, apply for business licenses, and file tax returns. This is true even if the business owners are not physically in the US. This guide will cover how to obtain an EIN while living outside the US: the process, the costs, and what happens after your EIN is in place.
What’s in this article?
How EINs work in the US
Can nonresidents get an EIN from outside the US?
What do nonresidents need to apply for an EIN?
How much does an EIN cost?
What are the tax obligations after you get an EIN?
How to terminate your EIN
How to operate a business in the US as a foreign entity
How EINs work in the US
The IRS uses TINs in the administration of tax laws for individuals and businesses, and most USA businesses in the US need an USA EIN to operate. This includes USA corporations, partnerships, and any business with employees. Sole proprietors might need an EIN if they have employees or meet certain conditions.Businesses use an EIN for tax filing, opening business bank accounts, obtaining business licenses, hiring employees, and more. It serves as a form of identification for businesses in various legal and financial transactions. Though EINs are public information, businesses should use them judiciously—especially in public documents or online—to prevent identity theft or fraud.Applying for an USA : Applying for an EIN is straightforward, and businesses can do so online through the IRS website for applications in the US. The process is free, and the IRS issues the number immediately upon completion for online applications. It’s important to use the official IRS website to avoid any unnecessary charges because third-party USA services might offer to obtain an EIN for a fee. USA Businesses can also apply by fax, mail, or phone, but online application is the fastest.Changing your EIN: If a business changes its structure, such as from a sole proprietorship to a corporation, it will likely need a new EIN. Not all changes in structure require a new number, so it’s important to check with the IRS or a USA tax professional.
EIN expiration: Once issued, an EIN does not expire. It remains with the business entity until the business is closed or the organization’s structure changes.Can nonresidents get an EIN from outside the US?
Yes, nonresidents can obtain an EIN from outside the US. International applicants typically cannot apply for an EIN online; that process is reserved for entities with a US address (USA businesses with a legal residence, principal office, or principal agency in the US might qualify). But international applicants can apply via phone, fax, or mail.
Each application method involves completing Form SS-4, the USA Application for Employer Identification Number. When filling out Form SS-4, international applicants must indicate the foreign status of their entity and follow the instructions for foreign entities, which include not providing an SSN or Individual Taxpayer Identification Number (ITIN) if they do not have one.For all methods, it’s important to have all the required information ready, such as the legal name of the entity, the entity’s principal business activities, the name and address of the responsible party, and the reason for applying for the EIN.Here’s how to apply for an EIN from outside the US:Phone USA application: International applicants can apply for an EIN by calling the IRS at the number designated for international applicants found on the IRS website. The person making the call must be authorized to receive the EIN and answer questions regarding Form SS-4.Fax application: International applicants can fax a completed Form SS-4 to the USA . If they provide a return fax number, the IRS can send the EIN within four business days.Mail application: International applicants can submit a completed Form SS-4 to the IRS by mail. This method is the slowest, taking about four weeks to obtain an EIN.
USA nonresidents need to apply for an EIN?
Nonresidents applying for an EIN for a foreign entity need to be able to provide the requested information on Form SS-4 detailed below.Entity’s legal name: The official name of the business as registered in the country of origin.
Entity type: The type of entity (e.g., corporation, partnership, USA ) and any relevant details about the business structure.Reason for applying: Why you are requesting an EIN (e.g., to start a business, to hire employees, to open a business bank account).Responsible party: The name and identifier for a designated individual who has control over or is entitled to the entity’s funds and assets. The identifier can be an SSN for US residents or a foreign USA passport number or similar identifying number for nonresidents. For nonresidents, the designated responsible party is often a principal officer or controlling individual.
Mailing address: If the business doesn’t have a US mailing address, it can provide an international address instead.
Principal business activity: The primary USA nature of the business, including products sold or services provided.Number of employees: If the business doesn’t have employees but will in the next 12 months, it can estimate the number of employees it will hire. This section should also indicate the employee type (i.e., agricultural, household, other).First date wages or annuities were paid: This is relevant only if the business will have US-based USA employees.Obtaining an EIN from the IRS is free for all businesses, regardless of where they are based.Though the EIN is free, there might be associated costs for businesses not based in the US if they hire tax professionals or legal advisors to help them deal with the application process or understand their tax obligations in the US.
U.S Businesses operating in the US must fulfill a series of tax obligations. Once you obtain an EIN to operate in the US, these tax obligations might apply:
USA Income tax filings: Businesses must file annual income tax returns. The specific form they must use depends on the business structure (e.g., Form 1120 for corporations, Form 1065 for partnerships, and Form 1040 for sole proprietors).Employment taxes: If the business has employees, it must withhold federal income tax, Social Security taxes, and Medicare taxes from their wages. The business also needs to pay the employer’s share of Social Security and Medicare USA taxes, along with federal unemployment (FUTA) tax.Excise taxes: Some businesses are responsi
ble for excise taxes if they manufacture or sell certain products (such as fuel, tires, or tobacco), use various kinds of equipment, facilities, or products, or receive payment for certain services.
USA Estimated taxes: USA Business owners and entities might need to make estimated quarterly tax payments if they expect to owe tax of $1,000 or more when their return is filed. This is especially relevant for entities where income is passed through to the owners, such as S corporations and partnerships.State and local taxes: Businesses need to be aware of and comply with any state and local tax requirements, which can include income, sales, USA property, and USA employment taxes.Reporting: Businesses must provide the IRS and their employees with information returns (e.g., Forms W-2 and 1099) to report transactions such as payments to independent contractors and employee wages.
Though the IRS does not technically cancel an EIN (the number is never reassigned and remains associated with the business entity to which it was issued), these steps effectively close your business’s tax account with the agency:File final tax returns: Your business must file a final tax return. For corporations, this would be Form 1120; for partnerships, Form 1065; and for sole proprietors, a final Schedule C (Form USA 1040). Check the USA box that indicates this is a final return. If you have employees, you must also file the final employment tax returns, including final federal tax deposits of these taxes.
Pay outstanding USA taxes: Pay all outstanding taxes including income taxes, employment taxes, and any other federal taxes for which your business is responsible.Issue final wage and payment reports: If your business had employees, issue final W-2 forms to employees and file them with the IRS. If you’ve paid independent contractors $600 or more during the business’s final year, issue a Form 1099-NEC to each contractor, and file these with the USA .
USA Cancel your business name: If applicable, cancel your business name with the appropriate state or local agencies.Close your USA business account with the USA : Send a letter to the IRS that includes the complete legal name of the entity, the EIN, the business address, and the reason for closing the account. If you have any IRS-issued licenses, permits, or other authorizations, return these with the letter, and indicate the date on which you stopped paying wages.Notify state and local agencies: Inform state and local tax agencies and any other relevant agencies of your business’s closure. You might also need to cancel your state business USA license, state employer accounts, and any local permits.Keep records: Maintain your business records for a minimum of three years after closing your business because the IRS might request information within this period. Some records, especially those related to employment taxes, should be kept longer.How to operate a USA business in the US as a foreign entity
Foreign entities operating a business in the US must go through many of the same processes as US residents. Here’s an overview of what’s involved:Business structure: Research and choose a suitable business structure. Common options for foreign entities include the corporation (C corp) and the limited liability company (USA LLC).State selection: Decide on which state to incorporate in. Delaware, Nevada, and Wyoming are popular because of business-friendly laws. USA Consider factors such as tax rates, the legal environment, and the physical presence of your business.
USA Business registration: Register your entity by filing the necessary USA documents such as Articles of Incorporation (for USA corporations) or Articles of USA Organization (for LLCs) with the chosen state’s secretary of state office.
Posted on 2025/07/04 10:09 PM